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Course Completion Workflow: Certopus + Webhook/API + Gmail Integration via Integrately

Course Completion Workflow: Certopus + Webhook/API + Gmail Integration via Integrately

Certopus Team Certopus Team
August 27, 2025
2 min read
certificates education digital tools Certopus
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Automate your course completion certificate issuance process efficiently using Certopus, Integrately, and Gmail. This integration ensures that learners receive their secure, verifiable certificates instantly without manual work, improving experience and saving you time.

Step-by-Step Integration Process

  1. Log in to Your Certopus Account

Visit Certopus and log in to your account. 2. Access the API Center Navigate to Profile Settings, then click on the API Center tab. 3. Copy Your API Key In the API Center, copy your API Key. You will need this during the integration process. Alt text 4. Log in to Your Integrately Account Visit Integrately and log in. If you don’t have an account, sign up for free. 5. Search for Certopus In the search bar, type “Certopus” and select it from the search results. Alt text 6. Select the Second App and Activate Click the plus (+) icon to add another application to integrate, such as Gmail or Google Sheets. After selecting the app, click “Activate” to start setup. Alt text 7. Fill in the App Details If you choose Google Sheets, provide details like Spreadsheet Name and Worksheet Name. Alt text 8. Paste the API Key When prompted by Integrately, paste your Certopus API Key and click “Continue.” Alt text 9. Complete the Required Certopus Details Provide necessary information for certificate generation including:

  • Organization Name

  • Event ID

  • Category Alt text

  1. Finish Setup Complete the setup to integrate Certopus with your selected app via Integrately successfully.

How the Workflow Works

  • When a learner completes a course, a trigger in your LMS, form, or spreadsheet sends data to Integrately.

  • Integrately uses the Certopus API key to instruct Certopus to generate a digital certificate with specific details.

  • The system then automatically sends the certificate via Gmail or another app of your choice, delivering it instantly to the learner’s email inbox.

This fully automated workflow eliminates manual data entry, speeding up delivery and reducing errors.

Key Benefits

  • Instant Certificate Delivery: Learners receive certificates immediately upon course completion.

  • Error Reduction: Automating certificate data import prevents typos and omissions.

  • Scalable: Easily handle hundreds or thousands of certificates without increasing staff workload.

  • Professional Appearance: Certopus digitally signs certificates with bank-level security, boosting your brand trust.

  • Customizable: Use white-labeled Certopus templates and personalized emails through Gmail.

  • Time-Saving: Saves hours every week otherwise spent on manual certificate creation and emailing.

Get Started with Certopus

💡 Start automating your certificates today with Certopus & Activepieces. Book a demo